When you work online as a blogger, virtual assistant or internet marketer, it’s really common to have your own custom domain email address such as chantal (at) chantalvanderlaan.com (this is just an example). Obviously we use this type of email because it looks more professional than a generic Gmail address.
However, I love using Gmail because I can access it from anywhere, from any device. Also, most of the email software that comes with your web host sucks. Google has a clean interface and I can access Google Drive or Google Calendar whenever I need it.
Sure, you can set up a forwarder on your domain emails to be sent to your Gmail account but if you answer any of those emails, your Gmail address will being shown as the sender (and not your custom domain email).
What’s the Solution?
Set up Gmail for your domain email so you can receive AND send emails from your custom domain email address. (I know you can pay for this service through Google Apps but my method works and it is FREE)
How to Use Gmail with a Custom Domain Email
- Click on the gear icon and click “Settings”.
- Click on “Accounts and Import”.
- Click on “Add another email address you own”.
- In the pop-up, add the domain email you want to use under “Email Address”. Under “Name”, add your name (how you want your name to appear on outgoing emails). Keep “Treat as an alias” checked off. Click “Next Step”.
- On the next screen, you’ll need to enter the following info: SMTP server, Username, Password, Port and Type of connection. Currently, I use HostGator for hosting so I contacted them for the above information. Any hosting with a cPanel should work the same way. This is a tricky step because if the settings are wrong, it won’t work so I suggest calling your hosting provider to guide you if you are having any issues.
Click “Add Account” when you are done. In my case, I have the following settings:
- This will trigger a confirmation email to the email address you are trying to set up. Click the link in the email or enter the confirmation code like below and click “Verify”.
- At this point, you should see your domain email listed along with your Gmail address. This means that you can now send emails under your domain email. You can even set it as your default email address by clicking “make default”.
Set Up Gmail to Receive emails
Now we need to set up your Gmail account so you can RECEIVE emails from that domain email address.
- In Settings => Accounts and Import, click on “Add a POP3 mail account you own”.
- Enter your domain email address and click “Next Step”.
- Enter your cPanel user name, password, and POP server – same as earlier, you may need to call your hosting provider to get the right settings depending who you use. You’ll also need to know which port to use. In my case these are the settings (I always check off “Leave a copy of retrieved message on the server” and “Always use a secure connection”). Click “Add Account”.
- If it’s not configured properly, you will get an error message. Like I said, calling your hosting provider is your best bet. If it is configured properly, you will see your email address listed.
- You should now be able to send and receive emails from your Gmail account using your professional custom domain email!
If it is not working, you need to make sure that your POP and IMAP are enabled. In order to do this, go to “Settings” and click on “Forwarding and POP/IMAP”. Make sure that you enable these if they are not enabled.
That’s it!!! I hope you found this tutorial helpful and if you did, I would really appreciate it if you could share my post with others. Let me know how you made out in a comment below!